Maywood

New Jersey

Borough of

Established in 1894
Departments
Calendars

 

**** PLEASE NOTE****

This is a preliminary agenda which may be incomplete and is subject to revision up until meeting time.

There will be complete agendas available to the public at meeting time.

 

COUNCIL MEETING

JUNE 23, 2015

 

STATEMENT OF COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT

“On January 2, 2015, adequate notice of this meeting pursuant to the Open Public Meetings Act has been furnished by inclusion thereof in the Annual Schedule of Meetings for 2015 which has been posted on the bulletin board at Borough Hall, filed with the Borough Clerk, faxed to the Our Town, The Record, and The Community News newspapers and distributed to all persons, if any, requesting copies of same pursuant to said Act.”

 

In case of an emergency or fire alarm you must evacuate the building by using any of the exit doors in the room.  They are immediately to my right and the double doors at the rear of the room.  Occupants must exit the building by using the staircase and not the elevator.

 

This meeting is being recorded by both video and audio and may be rebroadcast.

 

 

INVOCATION – Reverend William Von Husen from The Summit Church

 

 

SALUTE TO THE FLAG

 

 

ROLL CALL

 

Members of the Governing Body present: Mayor Febre (    ) Council members Gervino (     )

DeHeer (    ) Eisenberg (    ) Messar (     ) Lindenau (    ) Morrone (     ) Borough Attorney, Ronald A. Dario (   ) Borough Administrator, Roberta Stern (     ) Borough Clerk, Jean M. Pelligra (    )

 

 

 

WORK SESSION ITEMS – items on or off agenda

 

 

 

 

PROCLAMATIONS, PRESENTATIONS, ETC. (If any)

 

 

 

 

MEETING OPEN TO THE PUBLIC (FIVE MINUTE TIME FRAME)

 

Mayor Febre opened the meeting to the public for any comments on or off the agenda.

 

 

 

PUBLIC HEARING ON PENDING ORDINANCES - ADOPTION OF ORDINANCES

 

NONE

 

 

APPROVAL OF MINUTES

 

Council member_______ moved for approval of the May 12, 2015 Work Session and Closed Session minutes and the May 26, 2015 Council Meeting minutes; seconded by Council member ________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

 

PRESENTATION OF BILLS AND CLAIMS AND REQUEST FOR PUBLIC COMMENT

 

The Clerk presented the bill resolution and supplemental bill resolution.

 

Council member ___________ moved for approval, seconded by Council member __________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

 

 

CORRESPONDENCE AND REPORT OF THE BOROUGH CLERK

 

 

REPORT OF ADMINISTRATOR

 

 

REPORT OF THE ATTORNEY

 

 

COMMITTEE REPORTS

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

REPORT OF THE MAYOR

 

 

 

RESIGNATIONS - ACCEPTANCE OF THE FOLLOWING

 

NONE

 

APPOINTMENTS - APPROVAL OF THE FOLLOWING

 

NONE

 

COUNCIL APPROVAL OF THE FOLLOWING

 

  1. From Adler Aphasia Center – permission to hold an Off-Premise 50/50 Raffle on October 1, 2015 at 60 West Hunter Avenue, Maywood, NJ from 6:00 pm to 9:00 pm.

 

 

Council member _________ moved for the approval(s), seconded by Council member _________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

RESOLUTIONS BY TITLE - CONSIDERATION OF THE FOLLOWING

 

 

RESOLUTION # 94-15

RESOLUTION AUTHORIZING THE PURCHASE OF TWO NEW POLICE VEHICLES PURSUANT TO STATE CONTRACT

 

RESOLUTION # 95-15

A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF EQUIPMENT FOR TWO (2) NEW POLICE VEHICLES

 

 

RESOLUTION # 96-15

A RESOLUTION RATIFYING AND CONFIRMING THE PURCHASE OF LANDSCAPE EQUIPMENT FOR THE DEPARTMENT OF PUBLIC WORKS

 

 

RESOLUTION # 97-15

A RESOLUTION RATIFYING AND CONFIRMING THE PURCHASE OF BLEACHERS FOR MEMORIAL PARK IN THE BOROUGH OF MAYWOOD

 

 

RESOLUTION # 98-15

RESOLUTION AUTHORIZING THE BOROUGH OF MAYWOOD

TAX COLLECTOR TO PREPARE AND MAIL ESTIMATED TAX BILLS IN ACCORDANCE WITH P.L. 1994 C.72

 

 

RESOLUTION # 99-15

RESOLUTION AUTHORIZING neglia engineering to PROVIDE SURVEYING, ENGINEERING SERVICES AND CONSTRUCTIOn MANAGEMENT FOR THE 2015 ROAD IMPROVEMENT PROGRAM

 

 

RESOLUTION # 100-15

A RESOLUTION RATIFYING AND CONFIRMING THE PURCHASE OF FIRE DEPARMENT TURNOUT GEAR FOR THE MAYWOOD FIRE DEPARTMENT

 

 

 

Council member _______ moved for the adoptions, seconded by Council member ________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

INTRODUCTION OF ORDINANCES

 

NONE

 

NEW BUSINESS

 

 

OLD BUSINESS

 

 

MISCELLANEOUS BUSINESS

 

 

 

CLOSED SESSION - IF APPLICABLE

 

Council member _________ made a motion to go into Closed Session; seconded by Council member __________.

 

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

Closed Session Resolution #_______________

 

 

Council member ___________ made a motion to return to the regular order of business; seconded by Council member __________ .

 

 

ADJOURNMENT

 

Council member____________ moved the meeting be adjourned; seconded by Council member

____________ and so carried at ____________  pm.

 

 

RESOLUTION # 94-15

RESOLUTION AUTHORIZING THE PURCHASE OF TWO NEW POLICE VEHICLES PURSUANT TO STATE CONTRACT

 

            WHEREAS, the Borough of Maywood is in need of two police vehicles; and

 

            WHEREAS, pursuant to State Contract 82925, Winner Ford located at 250 Haddenfield-Berlin Road, Cherry Hill, NJ 08034 has been awarded a contract for the 2015 Ford Police Interceptor Utility Vehicle at a state contract price of $24,828.00 per vehicle; and

 

            WHEREAS, the Borough of Maywood desires to purchase the police vehicles; and

 

            WHEREAS, on the basis of price and other factors, the Chief of Police has recommended the award of a contract to Cherry Hill Winner Ford.

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, Bergen County, New Jersey, that the Borough of Maywood hereby authorizes the purchase of two (2) 2015 Ford Police Sedan Interceptor Vehicles from Winner Ford pursuant to State Contract Number 82925, at a price of $24,828.00 each for a total cost of $49,656.00, in accordance with its proposal.

 

 

RESOLUTION # 95-15

A RESOLUTION AUTHORIZING THE PURCHASE AND INSTALLATION OF EQUIPMENT FOR TWO (2) NEW POLICE VEHICLES

 

            WHEREAS, a need exists within the Borough to purchase and install various equipment for two (2) new police vehicles for use by the Maywood Police Department; and

 

            WHEREAS, the cost of such equipment with installation is estimated to be below the bid threshold of $36,000, but in excess of $5,400, being 15% of the bid threshold; and

 

            WHEREAS, pursuant to Section 9-7 of the Code of the Borough of Maywood, purchases in excess of $7,500 require Mayor and Council approval;

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, Bergen County, New Jersey, that the Borough Administrator is hereby authorized to purchase, and to sign and issue purchase orders for the equipment and installation for the new police vehicles at a cost of $12,700.85, payable to East Coast Emergency Lighting, Inc., 200 Meco Drive, Millstone Township, NJ 08535, pursuant to the price quotation received from East Coast Emergency Lighting Inc., whose response was most advantageous to the Borough, price and other factors considered.

 

 

RESOLUTION # 96-15

A RESOLUTION RATIFYING AND CONFIRMING THE PURCHASE OF LANDSCAPE EQUIPMENT FOR THE DEPARTMENT OF PUBLIC WORKS

 

            WHEREAS, a need exists within the Borough to purchase a TORO Mower Z Master Commercial 3000 series with a turbo force deck along with a Z Master Vac Blower and Drive Kit for the Department of Public Works in the Borough of Maywood; and

 

            WHEREAS, the cost of such equipment with installation is estimated to be below the bid threshold of $36,000, but in excess of $5,400, being 15% of the bid threshold; and

 

            WHEREAS, the Borough Administrator had solicited and received price quotations; and

 

            WHEREAS, pursuant to Section 9-7 of the Code of the Borough of Maywood, purchases in excess of $7,500 require Mayor and Council approval;

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, Bergen County, New Jersey, that the Borough Administrator is hereby authorized to purchase, and to sign and issue purchase orders for the landscaping equipment as listed above for the use in the Borough of Maywood for the sum of $8,720.00, payable to Keehn Power Products 132 Johnson Avenue, Hackensack, NJ 07601,  pursuant to the price quotation received from Keehn Power Products, Inc., whose response was most advantageous to the Borough, price and other factors considered.

 

 

RESOLUTION # 97-15

A RESOLUTION RATIFYING AND CONFIRMING THE PURCHASE OF BLEACHERS FOR MEMORIAL PARK IN THE BOROUGH OF MAYWOOD

 

            WHEREAS, a need exists within the Borough to purchase and replace the bleachers in Memorial Park; and

 

            WHEREAS, the cost of such bleachers are estimated to be below the bid threshold of $36,000, but in excess of $5,400, being 15% of the bid threshold; and

 

            WHEREAS, pursuant to Section 9-7 of the Code of the Borough of Maywood, purchases in excess of $7,500 require Mayor and Council approval;

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, Bergen County, New Jersey, that the Borough Administrator is hereby authorized to purchase, and to sign and issue purchase orders for the bleachers to be used at the Maywood Memorial Park for the sum of  $ 14,372.00, payable to MRC/GameTime, P.O. Box 106, Spring Lake, NJ 07762, pursuant to NJ State Contract Number A81411 whose response was most advantageous to the Borough, price and other factors considered.

 

 

RESOLUTION # 98-15

RESOLUTION AUTHORIZING THE BOROUGH OF MAYWOOD

TAX COLLECTOR TO PREPARE AND MAIL ESTIMATED TAX BILLS IN ACCORDANCE WITH P.L. 1994 C.72

 

WHEREAS,  the Bergen County Board of Taxation is unable to certify Maywood’s tax rate as of the current date and the Borough of Maywood Tax Collector will be unable to mail the Borough’s 2015 tax bills by June 14, 2015; and

 

WHEREAS, the Borough of Maywood Tax Collector in consultation with the Chief Financial Officer has computed an estimated  tax levy in accordance with N.J.S.A. 54:4-66.3, and he has signed a certification showing the tax levies for the previous year, the tax rates and the range of permitted estimated tax levies; and

 

NOW, THEREFORE, BE IT RESOLVED, by the Governing Body of the Borough of Maywood, in the County of Bergen, State of New Jersey on this the 23rd  day of June 2015 as follows:

 

1.   The Maywood Tax Collector is hereby authorized and directed to prepare and issue estimated tax bills for the Borough of Maywood for the Third Installment of 2015 taxes pursuant to P.L. 1994, c72 (N.J.S.A. 54:4-66.2 and 54:4-66.3)

 

2.   The entire estimated tax levy based on 2014 @ 101.4748% for 2015 is hereby set at

            $32,255,790.16.

 

3.   In accordance with the law the Third Installment of 2015 taxes shall not be subject to interest until August 10th, 2015.

 

             BE IT FURTHER RESOLVED, that the Borough Clerk is hereby authorized and directed to furnish copies of this Resolution to the Chief Financial Officer and the Tax Collector.

 

 

RESOLUTION # 99-15

RESOLUTION AUTHORIZING neglia engineering to PROVIDE SURVEYING, ENGINEERING SERVICES AND CONSTRUCTIOn MANAGEMENT FOR THE 2015 ROAD IMPROVEMENT PROGRAM

 

WHEREAS, the Mayor and Council of the Borough of Maywood deem it necessary to repair various roadways in the Borough of Maywood; and

 

WHEREAS, to facilitate same the Borough needs to retain the services of an Engineer to survey the Borough and provide engineering services along with construction management; and

 

Whereas, the Borough Engineer, Neglia Engineering having submitted a proposal for such services dated May 19, 2015 in the amount of $67,880.00; and  

 

Whereas, the Borough Engineer, Neglia Engineering has the expertise for such duties and having significant familiarity with the Borough is the best candidate for the appointment; and   

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, County of Bergen, State of New Jersey that the Mayor be and he is hereby authorized and directed to execute, and the Borough Clerk to attest, to any and all documents necessary to execute the agreement between the Borough of Maywood and Neglia Engineering for the surveying, engineering services and construction management for the 2015 Road Improvement Program that which includes NJDOT Municipal Aid Grant funding for the Borough of Maywood.

 

RESOLUTION # 100-15

A RESOLUTION RATIFYING AND CONFIRMING THE PURCHASE OF FIRE DEPARMENT TURNOUT GEAR FOR THE MAYWOOD FIRE DEPARTMENT

 

            WHEREAS, a need exists within the Borough to purchase and replace the turn out gear for the Maywood Fire Department; and

 

            WHEREAS, the cost of such fire gear is estimated to be below the bid threshold of $36,000, but in excess of $5,400, being 15% of the bid threshold; and

 

            WHEREAS, the State Contract Number of said gear is A80945; and

 

            WHEREAS, pursuant to Section 9-7 of the Code of the Borough of Maywood, purchases in excess of $7,500 require Mayor and Council approval;

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, Bergen County, New Jersey, that the Borough Administrator is hereby authorized to purchase, and to sign and issue purchase orders for the Fire Department Turn Out Gear to be used by members of the Maywood Fire Department for the sum of $16,352.40,  payable to AAA Emergency Supply Co., Inc., 635 North Broadway, White Plains, NY 10603, pursuant to N.J. State Contract # A80945 whose response was most advantageous to the Borough, price and other factors considered.