Maywood

New Jersey

Borough of

Established in 1894
Departments
Calendars

**** PLEASE NOTE****

This is a preliminary agenda which may be incomplete and is subject to revision up until meeting time.

There will be complete agendas available to the public at meeting time.

 

 

WORK SESSION                                                                            DECEMBER 9, 2014

15 PARK AVENUE                                                                            TUESDAY  7:30 PM

MAYWOOD, NJ 07607

 

 

“On January 2, 2014, adequate notice of this meeting pursuant to the Open Public Meetings Act has been furnished by inclusion thereof in the Annual Schedule of Meetings for 2014, which has been posted on the bulletin board at Borough Hall, filed with the Borough Clerk, faxed to the Our Town, The Record, The Community News and The County Seat newspapers and distributed to all persons, if any, requesting copies of same pursuant to said Act.”

 

In case of an emergency or fire alarm you must evacuate the building by using any of the exit doors in the room.  They are immediately to my right and the double doors at the rear of the room.  Occupants must exit the building by using the staircase and not the elevator.

 

This meeting is being recorded by both video and audio and may be rebroadcast.

 

 

SALUTE TO THE FLAG

 

 

Members of the Governing Body present: Mayor Padovano ( ) Council members Lindenau (   )

Morrone (    ) Eisenberg (     ) Messar (     ) Febre (    ) Ballerini (    ) Borough Attorney Ronald A. Dario (   ) Borough Clerk Jean M. Pelligra (    ) Borough Administrator Roberta Stern (     )

 

 

Greg Polyniak, Borough Engineer – Monthly Engineer Report

 

 

PROCLAMATIONS, PRESENTATIONS, ETC.

 

PUBLIC HEARING ON THE SUBMISSION OF A CHANGE OF SCOPE

FOR THE YEAR 2013 BERGEN COUNTY OPEN SPACE TRUST

FUND GRANT AWARD

 

Capital Redevelopment and Rehabilitation Project

 

Mayor Padovano opened the meeting to the public for any comments or questions.

 

 

 

 

MEETING OPEN TO THE PUBLIC (FIVE MINUTE TIME FRAME)

 

 

 

 

 

PUBLIC HEARING ON PENDING ORDINANCES – ADOPTION OF ORDINANCES

 

NONE

 

 

 

CORRESPONDENCE AND REPORT OF BOROUGH CLERK

 

 

 

REPORT OF ADMINISTRATOR

 

 

 

REPORT OF ATTORNEY

 

 

 

COMMITTEE REPORTS

 

 

 

 

REPORT OF MAYOR

 

 

 

ACTION LIST ITEMS

 

 

RESIGNATIONS – ACCEPTANCE OF THE FOLLOWING

 

  1. Daniel O’Rourke from the Department of Public Works effective 12/17/2014.
  2. James Panos as a member of the Maywood Planning/Zoning Board effective 12/9/2014.

 

Council member __________ moved the resignation(s) be accepted, seconded by Council member__________.

 

 

Mayor Padovano asked for a roll call vote.

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

APPOINTMENTS – APPROVAL OF THE FOLLOWING

 

NONE

 

COUNCIL APPROVAL OF THE FOLLOWING

 

 

1.     From Our Lady Queen of Peace Church - requesting permission for their annual Bingo License and Instant Raffle License effective January 8, 2015 to December 17, 2015.

 

 

Council member __________ moved for the approval(s), seconded by Council member __________.

 

Mayor Padovano asked for a roll call vote.

 

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

RESOLUTIONS BY TITLE – CONSIDERATION OF THE FOLLOWING

 

RESOLUTION # 166-14

A RESOLUTION ENDORSING THE BERGEN COUNTY OPEN SPACE TRUST FUND CHANGE OF SCOPE

 

 

RESOLUTION # 167-14

RESOLUTION AUTHORIZING CANCELLATION OF OUTSTANDING CHECKS

 

 

RESOLUTION # 168-14

A RESOLUTION RATIFYING AND CONFIRMING THE PURCHASE OF A LIVESCAN FINGERPRINT UNIT FOR THE MAYWOOD POLICE DEPARTMENT WITH FUNDS FROM THE D.E.A. ACCOUNT

 

Council member __________ moved for the adoptions, seconded by Council member __________.

 

Mayor Padovano asked for a roll call vote.

 

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

NEW BUSINESS

 

 

 

OLD BUSINESS

 

 

 

 

MISCELLANEOUS BUSINESS

 

 

 

 

CLOSED SESSION – IF APPLICABLE

 

Council member___________ made a motion to go into closed session; seconded by Council member___________

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

Closed Session Resolution #

 

Council member ______________ made a motion to return to the regular order of business; seconded by Council member____________.

 

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

ADJOURNMENT

 

Council member____________ moved the meeting be adjourned; seconded by Council member

__________ and so carried at _______________p.m.

 

 

 

 

 

 

 

 

 

 

 

 

 

RESOLUTION # 166-14

A RESOLUTION ENDORSING THE BERGEN COUNTY OPEN SPACE TRUST FUND CHANGE OF SCOPE

 

WHEREAS, the Bergen County Open Space, Recreation, Farmland & Historic Preservation Trust Fund (“County Trust Fund”), provides matching grants to municipal governments and to nonprofit organizations for assistance in the development or redevelopment of municipal recreation facilities; and,

 

WHEREAS, the Borough of Maywood had received a 2013 Trust Fund matching grant award in the amount of $82,302.00, which was approved via County of Bergen Board of Chosen Freeholders Resolution No. 665-14 dated June 4, 2014, for the Borough’s project entitled “Memorial Park Improvements;” and,

 

WHEREAS, Memorial Park Improvements were to include the following park improvements: conversion of basketball courts to full-size tennis courts, ball field rehabilitations, dog park improvements, and retaining wall improvements ; and

 

WHEREAS, the Borough of Maywood desires to further the public interest by using all or a portion of the existing matching grant of $82,302.00 from the 2013 County Trust Fund to fund the following park improvements: ball field rehabilitations, dog park improvements, retaining wall improvements, small gazebo, bleacher replacement at the ball fields, and fencing around the children’s playground; and,

 

WHEREAS, the governing body/board has reviewed the County Trust Fund Program Statement, and the Trust Fund Municipal Program Park Improvement application and instructions and desires to submit an application to use the matching grant and provide application information and furnish such documents as may be required; and,

 

WHEREAS, as part of the application process, the governing body/board received public comments on the proposed park improvements in the application on December 9, 2014; and,

 

WHEREAS, the County of Bergen shall determine whether the application is complete and in conformance with the scope and intent of the County Trust Fund; and,

 

WHEREAS, the applicant is willing to use the County Trust Fund in accordance with such rules, regulations and applicable statutes, and is willing to enter into an agreement with the County of Bergen for the above named project and ensure its completion on or about the project contract expiration date.

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood:

 

1. That it is hereby authorized to submit the above completed project application to the County; and,

 

2. That Mayor and Council of the Borough of Maywood has, or will secure, the balance of funding necessary to complete the project, or modify the project as necessary; and,

 

3. That Mayor and Council of the Borough of Maywood is committed to providing a dollar for dollar cash match for the project; and,

 

4. That only those park improvements identified and approved in the project application, its Trust Fund contract, or other documentation will be considered eligible for reimbursement.

 

5. That Mayor and Council of the Borough of Maywood agrees to comply with all applicable federal, state, and local laws, rules, and regulations in its performance of the project; and,

 

6. That this resolution shall take effect immediately.

 

 

RESOLUTION # 167-14

RESOLUTION AUTHORIZING CANCELLATION OF OUTSTANDING CHECKS

 

Whereas, the Audit recommends the review and cancellation of old stale dated checks, and

 

Whereas, after review the Municipal Court Administrator has requested checks from 2012 and 2013 General and Bail Accounts be cancelled in order to transfer monies back to the municipality,

 

Now, therefore, be it resolved by the Mayor and Council of the Borough of Maywood that the listed stale dated checks be and are hereby cancelled effective this date December 9, 2014.

 

Municipal Court – General

Outstanding Check List

as of October 31, 2014

 

Date              Ck #              Amount                     Date            Ck #     Amount

12/7/12          2109              $   35.00                     4/9/13         1019       $    0.26

1/9/13            2118              $ 200.00                     5/18/13       1025       $    5.00

                                                                               5/18/13       1027       $  10.00

                                                                               6/13/13       1035       $  20.00

                                                                               10/15/13     1053       $    1.00

 

 

TOTAL A =                       $ 235.00              TOTAL B =                    $   36.21

                                                                                   

                                                                        TOTAL =                        $ 271.26

 

 

 

 Municipal Court – Bail

Outstanding Check List

as of October 31, 2014

 

Date         Ck #             Amount                         Date           Ck #                Amount

6/7/13       1084           $  245.00                     

11/7/13     1151           $    18.00

11/15/13   1156           $  250.00

12/6/13     1169           $    61.00

 

TOTAL A =               $  574.00                                            TOTAL B =   $   0.00

                                                                                   

                                                                                                TOTAL =       $574.00          

 

 

 

RESOLUTION # 168-14

A RESOLUTION RATIFYING AND CONFIRMING THE PURCHASE OF A LIVESCAN FINGERPRINT UNIT FOR THE MAYWOOD POLICE DEPARTMENT WITH FUNDS FROM THE D.E.A. ACCOUNT

 

            WHEREAS, a need exists within the Borough to purchase an updated LiveScan Fingerprint unit for the Maywood Police Department; and

 

            WHEREAS, the Police Chief has indicated the purchase will be made fully with funds from the D.E.A. account; and

 

            WHEREAS, pursuant to Resolution # 31-14, purchases in excess of $1,000 require Mayor and Council approval;

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, Bergen County, New Jersey, that the Borough Administrator is hereby authorized to sign and issue a purchase order for the Police Chief to purchase the LiveScan Fingerprint Unit  (GSA Contract GS-35F-0199R) which includes training, shipping and set up costs for use by the Maywood Police Department in the sum of $20,101.79, payable to Crossmatch Technologies, Inc. 3950 RCA Boulevard, Suite 5001, Palm Beach Gardens, FL. 33410  pursuant to the price quotations received from Crossmatch Technologies, whose response was most advantageous to the Borough, price and other factors considered.