Maywood

New Jersey

Borough of

Established in 1894
Departments
Calendars

**** PLEASE NOTE****

This is a preliminary agenda which may be incomplete and is subject to revision up until meeting time.

There will be complete agendas available to the public at meeting time.

 

COUNCIL MEETING

 NOVEMBER 25, 2014

 

STATEMENT OF COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT

“On January 2, 2014, adequate notice of this meeting pursuant to the Open Public Meetings Act has been furnished by inclusion thereof in the Annual Schedule of Meetings for 2014 which has been posted on the bulletin board at Borough Hall, filed with the Borough Clerk, faxed to the Our Town, The Record, The Community News and The County Seat newspapers and distributed to all persons, if any, requesting copies of same pursuant to said Act.”

 

In case of an emergency or fire alarm you must evacuate the building by using any of the exit doors in the room.  They are immediately to my right and the double doors at the rear of the room.  Occupants must exit the building by using the staircase and not the elevator.

 

This meeting is being recorded by both video and audio and may be rebroadcast.

 

 

INVOCATIONReverend Edward Lazarchak of Zion Lutheran Church

 

 

SALUTE TO THE FLAG

 

Members of the Governing Body present: Mayor Padovano (    ) Council members Lindenau (    )

Morrone (    ) Eisenberg (     ) Messar (     ) Febre (    ) Ballerini (    ) Borough Attorney Ronald A. Dario (   ) Borough Clerk Jean M. Pelligra (    ) Borough Administrator Roberta Stern (     )

 

 

WORK SESSION ITEMS –  items on or off agenda

 

 

 

PROCLAMATIONS, PRESENTATIONS, ETC.

 

Certificate of Recognition – Joseph Diaz

 

WELCOME MAYWOOD AVENUE SCHOOL STUDENTS

 

 

MEETING OPEN TO THE PUBLIC (FIVE MINUTE TIME FRAME)

 

Mayor Padovano opened the meeting to the public for any comments on or off the agenda.

 

PUBLIC HEARING ON PENDING ORDINANCES - ADOPTION OF ORDINANCES

 

NONE

 

 

APPROVAL OF MINUTES

 

Council member_______ moved for approval of the October 14, 2014 Work Session and Closed Session minutes and the October 28, 2014 Council Meeting and Closed Session minutes; seconded by Council member ________.

 

Mayor Padovano asked for a roll call vote.

 

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

PRESENTATION OF BILLS AND CLAIMS AND REQUEST FOR PUBLIC COMMENT

 

The Clerk presented the bill resolution and supplemental bill resolution.

 

Council member ___________ moved for approval, seconded by Council member __________.

 

Mayor Padovano asked for a roll call vote.

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

CORRESPONDENCE AND REPORT OF THE BOROUGH CLERK

 

 

 

REPORT OF ADMINISTRATOR

 

 

 

REPORT OF THE ATTORNEY

 

 

 

 

COMMITTEE REPORTS

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

REPORT OF THE MAYOR

 

 

RESIGNATIONS - ACCEPTANCE OF THE FOLLOWING

 

NONE

 

APPOINTMENTS - APPROVAL OF THE FOLLOWING

 

  1. John Taylor as a member of the Maywood Fire Police effective November 25, 2014.

 

Council member __________ moved the appointment(s), seconded by Council member __________.

 

Mayor Padovano asked for a roll call vote.

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

COUNCIL APPROVAL OF THE FOLLOWING

 

NONE

 

RESOLUTIONS BY TITLE - CONSIDERATION OF THE FOLLOWING

 

 

RESOLUTION # 159-14

TRANSFER OF FUNDS # 1

 

 

         RESOLUTION # 160-14

A RESOLUTION AUTHORIZING ARCHITECTURAL SERVICES

 FOR THE LIBRARY WINDOW REPLACEMENT

 

 

RESOLUTION # 161-14

RESOLUTION AUTHORIZING THE REDEMPTION OF A

TAX SALE CERTIFICATE FOR BLOCK 101 LOT 13

 

 

RESOLUTION # 162-14

RESOLUTION OF THE BOROUGH COUNCIL OF THE BOROUGH OF MAYWOOD, IN THE COUNTY OF BERGEN, NEW JERSEY, DESIGNATING A $1,937,780 BOND ANTICIPATION NOTE, DATED NOVEMBER 14, 2014 AND PAYABLE NOVEMBER 13, 2015, AS A "QUALIFIED TAX-EXEMPT OBLIGATION" PURSUANT TO SECTION 265(b)(3) OF THE INTERNAL REVENUE CODE OF 1986, AS AMENDED

RESOLUTION # 163-14

RESOLUTION CONFIRMING ENDORSEMENT OF A COMMUNITY DEVELOPMENT GRANT FOR THE INSTALLATION OF AMERICANS WITH DISABILITIES COMPLIANT CURB CUT RAMPS AT VARIOUS LOCATIONS WITHIN THE BOROUGH OF MAYWOOD

 

 

Council member _______ moved for the adoptions, seconded by Council member ________.

 

Mayor Padovano asked for a roll call vote.

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

INTRODUCTION OF ORDINANCES

 

NONE

 

 

NEW BUSINESS

 

 

OLD BUSINESS

 

 

 

MISCELLANEOUS BUSINESS

 

 

CLOSED SESSION - IF APPLICABLE

 

Council member _________ made a motion to go into Closed Session; seconded by Council member __________.

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

Closed Session Resolution #_______________

 

Council member ___________ made a motion to return to the regular order of business; seconded by Council member __________ .

 

ADJOURNMENT

 

Council member____________ moved the meeting be adjourned; seconded by Council member

____________ and so carried at ____________  pm.

 

RESOLUTION # 159-14

TRANSFER OF FUNDS # 1

 

BE IT RESOLVED, by the Mayor and Council of the Borough of Maywood, Bergen County, New Jersey, pursuant to N.J.S.A. 40A:4-58, not less than 2/3 thereof affirmatively concurring, that the Chief Financial Officer be authorized to make the following transfers in the 2014 Current Appropriations:

 

TRANSFERS - 11/25/14

CURRENT ACCOUNT

ACCOUNT #

ACCOUNT NAME

DEBIT (DECREASE)

CREDIT (INCREASE)

01-2010-20-1652-162

ENGINEERING SERV. & COSTS O/E

15,000.00

01-2010-26-2901-204

STREETS & ROADS S/W

30,000.00

01-2010-26-3052-080

GARBAGE & TRASH REMOVAL

85,000.00

01-2010-26-3054-204

INTERLOCAL GARBAGE & TRASH REMOVAL

20,000.00

01-2010-26-3102-197

TELEPHONE

5,000.00

01-2010-26-3112-132

PUBLIC BUILDINGS & GROUNDS O/E

5,000.00

01-2010-26-3152-183

MAINTENANCE OF VEHICLES O/E

10,000.00

01-2010-28-3701-204

BOARD OF RECREATION S/W

20,000.00

01-2010-31-4292-001

SEWER TESTING O/E

8,000.00

01-2010-20-1002-133

ADMINISTRATIVE & EXECUTIVE O/E

25,000.00

01-2010-23-2152-126

INSURANCE-WORKERS COMP

8,000.00

01-2010-25-2401-204

POLICE S/W

93,000.00

01-2010-25-2402-146

POLICE O/E

30,000.00

01-2010-26-2902-146

STREETS & ROADS O/E

20,000.00

01-2010-27-3301-204

BOARD OF HEALTH S/W

 

15,000.00

01-2010-27-3312-146

BOARD OF HEALTH O/E

5,000.00

01-2010-28-3752-146

PARKS & PLAYGROUNDS O/E

2,000.00

TOTAL

198,000.00

198,000.00

 

 

 

         RESOLUTION # 160-14

A RESOLUTION AUTHORIZING ARCHITECTURAL SERVICES FOR

THE LIBRARY WINDOW REPLACEMENT

 

            WHEREAS, a need exists within the Borough to purchase and install windows at the Maywood Public Library; and

 

            WHEREAS, the proposal for architectural services relating to the window replacement at the Maywood Public Library will include the preparation of the construction drawings and specifications for the project along with securing bids and during the construction period at a cost of $6,500.00 that which does not include reimbursable expenses that would be billed at cost for printing and shipping and which is below the bid threshold of $36,000, but in excess of $5,400, being 15% of the bid threshold; and

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, Bergen County, New Jersey, that the Borough Administrator is hereby authorized to sign and issue purchase orders for the architectural services relating to the window replacement project at the Maywood Public Library in the Borough of Maywood for the sum of

$6,500.00, payable to Arcari Iovino Architects, PC, One Katherine Street, Little Ferry, NJ 07643, pursuant to the price quotation received from Arcari Iovino Architects, PC, whose response was most advantageous to the Borough, price and other factors considered.

 

 

 

RESOLUTION # 161-14

RESOLUTION AUTHORIZING THE REDEMPTION OF A

TAX SALE CERTIFICATE FOR BLOCK 101 LOT 13

 

            BE IT RESOLVED, by the Mayor and Council of the Borough of Maywood that the Tax Collector is hereby authorized to issue a check in the amount of $ 32,974.92 payable to “US Bank Custodian for PRO CAP III LLC” for the Redemption of Tax Sale Certificate #13-004, dated 11/25/2014 on property known as Block 101, Lot 13, 415 THE ESPLANADE. This amount includes a premium of $ 22,000.00

 

            BE IT FURTHER RESOLVED that the taxpayer has paid to the Borough Tax Collector the full amount of said redemption, less the premium.

 

BE IT FURTHER RESOLVED that the Lien Holder bid and paid, $ 22,000.00 as a Premium to the Borough of Maywood, on the date of sale for Tax Sale Certificate # 13-004.

 

BE IT FURTHER RESOLVED, that this check is to reimburse the Buyer of the lien; and

BE IT FURTHER RESOLVED, that the Borough Clerk is hereby authorized and directed to furnish copies of this resolution to the Chief Financial Officer and the Tax Collector.

 

 

 

RESOLUTION # 162-14

RESOLUTION OF THE BOROUGH COUNCIL OF THE BOROUGH OF MAYWOOD, IN THE COUNTY OF BERGEN, NEW JERSEY, DESIGNATING A $1,937,780 BOND ANTICIPATION NOTE, DATED NOVEMBER 14, 2014 AND PAYABLE NOVEMBER 13, 2015, AS A "QUALIFIED TAX-EXEMPT OBLIGATION" PURSUANT TO SECTION 265(b)(3) OF THE INTERNAL REVENUE CODE OF 1986, AS AMENDED.

 

 

WHEREAS, the Borough of Maywood, in the County of Bergen, New Jersey (the "Borough") desires to designate a $1,937,780 Bond Anticipation Note, dated November 14, 2014 and payable November 13, 2015 (the "Note"), as a "qualified tax-exempt obligation" pursuant to Section 265(b)(3) of the Internal Revenue Code of 1986, as amended (the "Code");

 

NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Maywood, in the County of Bergen, New Jersey, as follows:

SECTION 1.  The Note is hereby designated as a "qualified tax-exempt obligation" for the purpose of Section 265(b)(3) of the Code.

 

                       SECTION 2.  It is hereby determined and stated that (1) said Note is not a

 

"private activity bond" as defined in the Code and (2) the Borough and its subordinate entities, if

 

any, do not reasonably anticipate issuing in excess of $10 million of new money tax-exempt

 

obligations (other than private activity bonds) during the calendar year 2014.

 

            SECTION 3.  It is further determined and stated that the Borough has, as of the date hereof, issued the following tax-exempt obligations (other than the Note) during the calendar year 2014, viz:

         Amount                                                     Dated - Due     

 $4,370,000 Refunding Bonds                        7/10/14 - 1/15/15-21

 

SECTION 4.  The Borough will, to the best of its ability, attempt to comply with respect to the limitations on issuance of tax-exempt obligations pursuant to Section 265(b)(3) of the Code; however, said Borough does not covenant to do so, and hereby expressly states that a covenant is not made hereby.

SECTION 5.  The issuing officers of the Borough are hereby authorized to deliver a certified copy of this resolution to the original purchaser of the Note and to further provide such original purchaser with a certificate of obligations issued during the calendar year 2014 dated as of the date of delivery of the Note.

SECTION 6.  This resolution shall take effect immediately upon its adoption.

 

 

RESOLUTION # 163-14

RESOLUTION CONFIRMING ENDORSEMENT OF A COMMUNITY DEVELOPMENT GRANT FOR THE INSTALLATION OF AMERICANS WITH DISABILITIES COMPLIANT CURB CUT RAMPS AT VARIOUS LOCATIONS WITHIN THE BOROUGH OF MAYWOOD

 

WHEREAS, a Bergen County Community Development Grant of $188,625 has been proposed by the Borough of Maywood for the installation of Curb Cut Ramps to comply with the Americans with Disabilities Act (ADA) at various locations in the Municipality of Maywood, NJ; and

 

WHEREAS, pursuant to the State Interlocal Services Act, Community Development funds may not be spent in a municipality without authorization by the Governing Body; and

 

WHEREAS, the aforesaid project is in the best interest of the people of the Borough of Maywood; and

 

WHEREAS, this resolution does not obligate the financial resources of the municipality and is intended solely to expedite expenditure of the aforesaid CDBG funds.

 

NOW, THEREFORE, BE IT RESOLVED, that the Governing Body of the Borough of Maywood, hereby confirms endorsement of the aforesaid project; and

 

BE IT FURTHER RESOLVED that a copy of this resolution shall be sent to the Director of the Bergen County Community Development Program so that implementation of the aforesaid project may be expedited.