Maywood

New Jersey

Borough of

Established in 1894
Departments
Calendars

**** PLEASE NOTE****

This is a preliminary agenda which may be incomplete and is subject to revision up until meeting time.

There will be complete agendas available to the public at meeting time.

 

 

COUNCIL MEETING

OCTOBER 28, 2014

 

 

 

STATEMENT OF COMPLIANCE WITH THE OPEN PUBLIC MEETINGS ACT

“On January 2, 2014, adequate notice of this meeting pursuant to the Open Public Meetings Act has been furnished by inclusion thereof in the Annual Schedule of Meetings for 2014 which has been posted on the bulletin board at Borough Hall, filed with the Borough Clerk, faxed to the Our Town, The Record, The Community News and The County Seat newspapers and distributed to all persons, if any, requesting copies of same pursuant to said Act.”

 

In case of an emergency or fire alarm you must evacuate the building by using any of the exit doors in the room.  They are immediately to my right and the double doors at the rear of the room.  Occupants must exit the building by using the staircase and not the elevator.

 

This meeting is being recorded by both video and audio and may be rebroadcast.

 

 

INVOCATION – Reverend Noel Gordon of the Rhema Life Center

 

 

SALUTE TO THE FLAG

 

Members of the Governing Body present: Mayor Padovano (  ) Council members Lindenau (  )

Morrone (    ) Eisenberg (     ) Messar (     ) Febre (    ) Ballerini (    ) Borough Attorney Ronald A. Dario (   ) Borough Clerk Jean M. Pelligra (    ) Borough Administrator Roberta Stern (     )

 

 

 

WORK SESSION ITEMS –  items on or off agenda

 

 

 

PROCLAMATIONS, PRESENTATIONS, ETC. (If any)

 

 

PUBLIC HEARING ON THE SUBMISSION OF A

YEAR 2014 BERGEN COUNTY OPEN SPACE TRUST

FUND GRANT APPLICATION

 

Capital Redevelopment and Rehabilitation Project

Mayor Padovano opened the meeting to the public for any comments or questions.

 

 

MEETING OPEN TO THE PUBLIC (FIVE MINUTE TIME FRAME)

 

Mayor Padovano opened the meeting to the public for any comments on or off the agenda.

 

 

 

 

 

PUBLIC HEARING ON PENDING ORDINANCES - ADOPTION OF ORDINANCES

 

NONE

 

 

APPROVAL OF MINUTES

 

Council member_______ moved for approval of the September 9, 2014 Work Session and Closed Session minutes and the September 30, 2014 Council Meeting and Closed Session minutes; seconded by Council member ________.

 

 

Mayor Padovano asked for a roll call vote.

 

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

PRESENTATION OF BILLS AND CLAIMS AND REQUEST FOR PUBLIC COMMENT

 

The Clerk presented the bill resolution and supplemental bill resolution.

 

Council member ___________ moved for approval, seconded by Council member __________.

 

Mayor Padovano asked for a roll call vote.

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

CORRESPONDENCE AND REPORT OF THE BOROUGH CLERK

 

 

 

REPORT OF ADMINISTRATOR

 

 

 

REPORT OF THE ATTORNEY

 

 

COMMITTEE REPORTS

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

REPORT OF THE MAYOR

 

 

 

RESIGNATIONS - ACCEPTANCE OF THE FOLLOWING

 

  1. George Rocco as a full-time School Crossing Guard effective September 3, 2014.

 

Council member _______ moved the resignation(s) be accepted; seconded by Council member_______ .

 

Mayor Padovano asked for a roll call vote.

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

APPOINTMENTS - APPROVAL OF THE FOLLOWING

 

  1. Steven Gildea and Brandon Westcott as regular members of Protection Hook and Ladder Company #1 effective October 28, 2014.
  2. Dennis Fleming as a full-time School Crossing Guard at an hourly rate of $17.00 per hour for a term expiring December 31, 2014 subject to the completion of all requirements set forth by the Borough.

 

Council member __________ moved the appointments, seconded by Council member __________.

 

Mayor Padovano asked for a roll call vote.

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

COUNCIL APPROVAL OF THE FOLLOWING

 

  1. Request from Maywood Fire Police to use the Fairmount Avenue Parking lot November 8, 2014 from 8:00 am to 7:00 pm.

 

Council member _________ moved for the approval(s), seconded by Council member _________.

 

 

Mayor Padovano asked for a roll call vote.

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

RESOLUTIONS BY TITLE - CONSIDERATION OF THE FOLLOWING

 

RESOLUTION # 149-14

RESOLUTION ENDORSING THE ADLER APHASIA

COMMUNITY DEVELOPMENT PROJECT

 

 

RESOLUTION # 150 - 14

RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES WITH THE COUNTY OF BERGEN, DEPARTMENT OF HEALTH SERVICES FOR THE INFORMATION, ADMINISTRATION, AND COST OF PNEUMOCCOCCAL AND FLU VACCINES FOR THE 2014 - 2015 SEASON

 

 

RESOLUTION # 151-14

RESOLUTION AUTHORIZING THE BERGEN COUNTY OPEN SPACE

 TRUST FUND APPLICATION

 

 

RESOLUTION #152-14

RESOLUTION Approving retirement benefits of

 police Captain Steven hoffman in the borough of maywood, bergen COUNTY, NEW JERSEY

 

 

Council member _______ moved for the adoptions, seconded by Council member ________.

 

Mayor Padovano asked for a roll call vote.

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

INTRODUCTION OF ORDINANCES

 

NONE

 

 

NEW BUSINESS

 

 

 

OLD BUSINESS

 

 

MISCELLANEOUS BUSINESS

 

 

 

CLOSED SESSION - IF APPLICABLE

 

Council member _________ made a motion to go into Closed Session; seconded by Council member __________.

 

 

Lindenau (    ) Morrone (     ) Eisenberg (     ) Messar (     ) Febre (     ) Ballerini (      )

 

 

 

Closed Session Resolution #_______________

 

 

Council member ___________ made a motion to return to the regular order of business; seconded by Council member __________ .

 

 

ADJOURNMENT

 

Council member____________ moved the meeting be adjourned; seconded by Council member

____________ and so carried at ____________  pm.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

RESOLUTION # 149-14

RESOLUTION ENDORSING THE ADLER APHASIA

COMMUNITY DEVELOPMENT PROJECT

 

WHEREAS, a Bergen County Community Development grant of $ 20,000 has been proposed by Adler Aphasia Center for providing long term therapeutic services for people with aphasia and their families in the municipality of Maywood; and

 

WHEREAS, pursuant to the State Interlocal Services Act, Community Development funds may not be spent in a municipality without authorization by the Governing Body; and

 

WHEREAS, the aforesaid project is in the best interest of the people of Bergen County; and

 

WHEREAS, this resolution does not obligate the financial resources of the municipality and is intended solely to expedite expenditure of the aforesaid CD funds.

 

NOW, THEREFORE, BE IT RESOLVED that the Governing Body of the

Borough of Maywood, in the County of Bergen, State of New Jersey hereby confirms endorsement of the aforesaid project; and

 

BE IT FURTHER RESOLVED that a copy of this resolution shall be sent to the Director of the Bergen County Community Development Program so that implementation of the aforesaid project may be expedited.

 

 

 

 

           RESOLUTION # 150 - 14

  RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT FOR PROFESSIONAL SERVICES WITH THE COUNTY OF BERGEN, DEPARTMENT OF HEALTH SERVICES FOR THE INFORMATION, ADMINISTRATION, AND COST OF PNEUMOCCOCCAL AND FLU VACCINES FOR THE 2014 - 2015 SEASON

       

            WHEREAS, as a result of the new Health Insurance Portability and Accountability Act of 1996 (HIPPA) requirements, it is now necessary to have a signed agreement to cover these services; and

 

            WHEREAS, the Borough of Maywood hereinafter referred to as the “SERVICE RECIPIENT” and the County of Bergen Department of Health Services hereinafter referred to as the “SERVICE PROVIDER”; and

 

            WHEREAS, the Service Recipient may use and disclose protected health information it receives from Service Provider or that it creates or receives on behalf of Service Provider (collectively, the “Protected Health Information”) only to perform its obligations under the Contract and, in such cases, only to the extent that Service Provider may use and disclose such information, or as otherwise permitted or required under the agreement; and

 

            WHEREAS, Service Provider purchases vaccine and will bill Service Recipient accordingly, Service Provider submits for insurance reimbursement, and Service Provider administers vaccine at costs as set forth in the agreement; and

 

 

Type of Vaccine

Cost to Service

Recipient for

Vaccine

Cost to Service

Recipient for Denied Insurance

Claims

 

Credit to Service Recipient for

Insurance Reimbursement

Credit to Service

Recipient for

Administering

Vaccination

Flu (10 dose pack, pre-filled syringes)

     $175.00

      $21.00

      $9.00

       $4.00

Pneumoccoccal

(5 dose vial)

     $370.00

      $36.00

      $9.00

       $4.00

 

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, County of Bergen, New Jersey that pursuant to the provisions of Section 40-5 of the Code of the Borough of Maywood, the Mayor is hereby authorized to execute, and the Borough Clerk to attest, an agreement between the County of Bergen and the Borough of Maywood for professional services of vaccine administration for the year 2014 - 2015 flu season, a copy of which is on file in the Office of the Borough Clerk and is available for public inspection during regular business hours.

 

 

RESOLUTION # 151-14

RESOLUTION AUTHORIZING THE BERGEN COUNTY OPEN SPACE TRUST FUND APPLICATION

 

WHEREAS, the Bergen County Open Space, Recreation, Farmland & Historic Preservation Trust Fund (“County Trust Fund”), provides matching grants to municipal governments and to nonprofit organizations for assistance in the development or redevelopment of municipal recreation facilities; and,

 

WHEREAS, the Borough of Maywood desires to further the public interest by obtaining a matching grant of $34,129.00 from the County Trust Fund to fund the following project: Sun Shade Pavilions at Maywood Municipal Pool and Coaches Park; and,

 

WHEREAS, the governing body has reviewed the County Trust Fund Program Statement, and the Trust Fund Municipal Program Park Improvement application and instructions and desires to make an application for such a matching grant and provide application information and furnish such documents as may be required; and,

 

WHEREAS, as part of the application process, the governing body received public comments on the proposed park improvements in the application on October 28, 2014; and,

 

WHEREAS, the County of Bergen shall determine whether the application is complete and in conformance with the scope and intent of the County Trust Fund; and,

 

WHEREAS, the applicant is willing to use the County Trust Fund in accordance with such rules, regulations and applicable statutes, and is willing to enter into an agreement with the County of Bergen for the above named project and ensure its completion on or about the project contract expiration date.

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood:

 

1. That it is hereby authorized to submit the above completed project application to the County by the deadline of October 31, 2014, as established by the County; and,

 

2. That, in the event of a County Trust Fund award that may be less than the grant amount requested above, Mayor and Council of the Borough of Maywood has, or will secure, the balance of funding necessary to complete the project, or modify the project as necessary; and,

 

3. That Mayor and Council of the Borough of Maywood is committed to providing a dollar for dollar cash match for the project; and,

 

4. That only those park improvements identified and approved in the project application, its Trust Fund contract, or other documentation will be considered eligible for reimbursement.

 

5. That Mayor and Council of the Borough of Maywood agrees to comply with all applicable federal, state, and local laws, rules, and regulations in its performance of the project; and,

 

6. That this resolution shall take effect immediately.

 

 

 

RESOLUTION #152-14

RESOLUTION Approving retirement benefits of

 police Captain Steven hoffman in the borough of maywood, bergen COUNTY, NEW JERSEY

   

 

WHEREAS, Captain Steven Hoffman has served the Borough of Maywood as a police officer and has recently been granted his retirement from the Borough of Maywood Police Department; and

 

WHEREAS, the retirement benefits due and owing to a Borough of Maywood police officer are outlined in the Collective Bargaining Agreement (“CBA”) ratified between the Borough of Maywood and the Police Benevolent Association, to wit Captain Hoffman is entitled to receive compensation for his terminal leave, compensation time and unused holiday and vacation days; and

 

WHEREAS, has been granted compensation for his terminal leave and compensation time in accordance to Resolution # 147-14 adopted at the meeting of the Mayor and Council held on October 14, 2014; and

 

WHEREAS, an issue has arose concerning the calculation for compensation for unused holiday and vacation days; and

 

WHEREAS, pending further review on the issue of calculations, the Borough Council, as a sign of good faith will make a payment of $33,948.00 to compensate Captain Hoffman for the bulk of his unused holiday and vacation days on the understanding that such payment does not waive either parties rights available to them pursuant to the collective bargaining agreement, equity or law; and

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, County of Bergen, State of New Jersey that the Mayor be and is hereby authorized and directed to execute, and the Borough Clerk to attest, to any and all documents necessary and the Borough Administrator or Chief Financial Officer is directed to make payment accordingly to Captain Steven Hoffman (ret.) of the Borough of Maywood Police Department according to the above; and

 

BE IT Further RESOLVED, that a copy of the within resolution and the governing collective bargaining agreement be available for public inspection during regular business hours and pursuant to the laws of the State of New Jersey, County of Bergen and Borough of Maywood; and