Maywood

New Jersey

Borough of

Established in 1894
Departments
Calendars

 

**** PLEASE NOTE****

This is a preliminary agenda which may be incomplete and is subject to revision up until meeting time.

There will be complete agendas available to the public at meeting time.

 

 

WORK SESSION                                                                            JULY 14, 2015

15 PARK AVENUE                                                                            TUESDAY 7:30 PM

MAYWOOD, NJ 07607

 

“On January 2, 2015, adequate notice of this meeting pursuant to the Open Public Meetings Act has been furnished by inclusion thereof in the Annual Schedule of Meetings for 2015, which has been posted on the bulletin board at Borough Hall, filed with the Borough Clerk, faxed to the Our Town, The Record, and The Community News newspapers and distributed to all persons, if any, requesting copies of same pursuant to said Act.”

 

In case of an emergency or fire alarm you must evacuate the building by using any of the exit doors in the room.  They are immediately to my right and the double doors at the rear of the room.  Occupants must exit the building by using the staircase and not the elevator.

 

This meeting is being recorded by both video and audio and may be rebroadcast.

 

 

SALUTE TO THE FLAG

 

 

ROLL CALL

 

Members of the Governing Body present: Mayor Febre (    ) Council members Gervino (    )

DeHeer (    ) Eisenberg (    ) Messar (     ) Lindenau (    ) Morrone (    ) Borough Attorney Ronald A. Dario (  ) Borough Administrator Roberta Stern (     ) Borough Clerk Jean M. Pelligra (    )

 

 

Greg Polyniak, Borough Engineer – Monthly Engineer Report

 

 

PROCLAMATIONS, PRESENTATIONS, ETC. (If any)

 

 

 

 

MEETING OPEN TO THE PUBLIC (FIVE MINUTE TIME FRAME)

 

 

 

 

 

PUBLIC HEARING ON PENDING ORDINANCES – ADOPTION OF ORDINANCES

 

NONE

 

APPROVAL OF MINUTES

 

Council member_______ moved for approval of the June 9, 2015 Work Session minutes and the June 23, 2015 Council meeting and Closed Session minutes; seconded by Council member ________.

 

Mayor Febre asked for a roll call vote.

 

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

 

PRESENTATION OF BILLS AND CLAIMS AND REQUEST FOR PUBLIC COMMENT

 

The Clerk presented the bill resolution and supplemental bill resolution.

 

Council member ___________ moved for approval, seconded by Council member __________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

 

CORRESPONDENCE AND REPORT OF BOROUGH CLERK

 

 

REPORT OF ADMINISTRATOR

 

 

REPORT OF ATTORNEY

 

 

COMMITTEE REPORTS

 

 

REPORT OF MAYOR

 

 

RESIGNATIONS – ACCEPTANCE OF THE FOLLOWING

 

NONE

 

APPOINTMENTS – APPROVAL OF THE FOLLOWING

 

  1. Chad Colacurcio as Director of the Summer Theater Camp effective July 14, 2015 at a salary of $16.00 per hour.
  2. Carey Colacurcio as a Dance Instructor for the Summer Theater Camp effective July 14, 2015 at a salary of $12.00 per hour.

 

·      All appointments are subject to the completion of all requirements set forth by the Borough.

 

Council member __________ moved the appointment(s), seconded by Council member __________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

COUNCIL APPROVAL OF THE FOLLOWING

 

  1. Police Officers Christopher Nichols and Shawn Patton as permanent members of the Maywood Police Department effective July 14, 2015.

 

 

Council member __________ moved for the approval(s), seconded by Council member __________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

 

 

RESOLUTIONS BY TITLE – CONSIDERATION OF THE FOLLOWING

 

RESOLUTION # 104-15

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2015 ROADWAY IMPROVEMENT PROGRAM

 

 

RESOLUTION # 105-15

RESOLUTION AMENDING RESOLUTION # 2-15

PERTAINING TO THE 2015 SCHEDULE OF MEETINGS

 

 

 

 

RESOLUTION # 106-15

RESOLUTION TEMPORARILY AMENDING CHAPTER 52 SECTION 47 Employee vacation days IN THE BOROUGH CODE OF THE BOROUGH OF MAYWOOD

 

 

RESOLUTION # 107-15

RESOLUTION AWARDING PROFESSIONAL services contract FOR SPECIAL COAH Counsel In the borough of Maywood,

Bergen COUNTY, NEW JERSEY

 

 

RESOLUTION # 108-15

RESOLUTION AUTHORIZING BIDDING FOR THE

PURCHASE OF A TRACTOR LOADER BACKHOE

 

 

Council member __________ moved for the adoptions, seconded by Council member __________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

 

INTRODUCTION OF ORDINANCES

 

NONE

 

NEW BUSINESS

 

 

OLD BUSINESS

 

 

MISCELLANEOUS BUSINESS

 

 

CLOSED SESSION – IF APPLICABLE

 

Council member___________ made a motion to go into closed session; seconded by Council member___________

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

 

 

Closed Session Resolution #

 

Council member ______________ made a motion to return to the regular order of business; seconded by Council member____________.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

 

ADJOURNMENT

 

Council member____________ moved the meeting be adjourned; seconded by Council member

__________ and so carried at _______________p.m.

 

 

 

 

 

 

RESOLUTION # 104-15

RESOLUTION AUTHORIZING ADVERTISEMENT FOR BIDS FOR THE 2015 ROADWAY IMPROVEMENT PROGRAM

 

            BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, Bergen County, New Jersey upon the recommendation of the Borough Engineer, Neglia Engineering Associates, that the plans & specifications for:

 

YEAR 2015 ROADWAY IMPROVEMENT PROGRAM

INCLUDING PARKWAY AND JERSEY AVENUE (NJDOT FUNDED)

BOROUGH OF MAYWOOD

BERGEN COUNTY, NEW JERSEY

 

Are hereby approved and the Borough Clerk is hereby authorized to advertise for bids.  This Resolution to take effect immediately.

 

 

 

RESOLUTION # 105-15

RESOLUTION AMENDING RESOLUTION # 2-15

PERTAINING TO THE 2015 SCHEDULE OF MEETINGS

 

            BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, County of Bergen, New Jersey, pursuant to the provisions of the Open Public Meetings Act (N.J.S.A.

10:4-6 et seq), that the annual schedule of meetings of the Mayor and Council for the year 2015 be amended so as to cancel the dates for the July  Council Meeting and the August Council Meeting scheduled for Tuesday, July 28, 2015 and August 25, 2015; and BE IT FURTHER

 

RESOLVED that the Borough Clerk is hereby authorized and directed to:

 

1) prominently post on a bulletin board at 15 Park Avenue, Maywood, New Jersey a copy of the within revision;

 

            2) maintain a copy of such revision on file in the Office of the Borough Clerk;

 

3) provide such revision to the newspaper heretofore designated to receive notices under said Act;

 

4) provide copies of said revisions to all persons requesting such copies as provided by said Act;

 

 

RESOLUTION # 106-15

RESOLUTION TEMPORARILY AMENDING CHAPTER 52 SECTION 47 Employee vacation days IN THE BOROUGH CODE OF THE BOROUGH OF MAYWOOD

 

WHEREAS, the Mayor and Council of the Borough of Maywood are desirous to clarify the vacation benefits afforded to employees of the Borough of Maywood; and

 

WHEREAS, Borough Code Chapter 52 subchapter 47 provides such benefits but is contradictory in its language regarding eligibility and earned/used time; and

 

WHEREAS, it is the intention of the Mayor and Council of the Borough of Maywood to codify these clarifications in the Borough Code at a later date.

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, County of Bergen, State of New Jersey that

 

A.   Eligibility. To be eligible for his/her initial vacation, an employee must have completed at least six months of continuous service.

 

B.    The calculation of length of employment for full-time employees regarding eligibility of vacation time earned shall be from the hire date of the employee.

 

C.    No language contained in Chapter 52 shall prevent an employee from vacation eligibility after 6 months of employment and pursuant to the chart contained in sub-paragraph I.

 

 

 

 

 

 

 

 

RESOLUTION # 107-15

RESOLUTION AWARDING PROFESSIONAL services contract FOR SPECIAL COAH Counsel In the borough of Maywood,

Bergen COUNTY, NEW JERSEY

 

WHEREAS, there is a need for the Borough of Maywood to retain the service of a Special COAH counsel to address issues and file the necessary declaratory judgment action related to the Borough’s current responsibilities under the Fair Housing Act; and

 

WHEREAS, Kara Kaczynski Esq. of the firm of Scarinci and Hollenbeck of Lyndhurst, New Jersey has the expertise and experience necessary to represent the Borough on these issues ; and

 

WHEREAS, Ms. Kaczynski shall be paid at the rate equal to that of the Borough Attorney and shall not exceed a total of $7,500.00 in pursuance of this issue ; and

 

WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) permits the awarding of contracts for professional services without competitive bids and provides that the contract itself must be available for public inspection;

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, County of Bergen, State of New Jersey that the Mayor be and he is hereby authorized and directed to execute, and the Borough Clerk to attest to any document contracting with and appointing Ms. Kara Kaczynski as special COAH counsel pursuant to the terms contained herein.   

 

BE IT Further RESOLVED, that a copy of the within resolution together with a copy of the Agreement be on file in the Office of the Borough Clerk and be available for public inspection during regular business hours and pursuant to the laws of the State of New Jersey, County of Bergen and Borough of Maywood; and

 

 

RESOLUTION # 108-15

RESOLUTION AUTHORIZING BIDDING FOR THE

PURCHASE OF A TRACTOR LOADER BACKHOE

 

BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE BOROUGH OF MAYWOOD, BERGEN COUNTY, NEW JERSEY, that the Borough Clerk is hereby authorized and directed to place an advertisement in the Our Town and the Record for the receipt of sealed bids for the purchase of a tractor loader backhoe, in accordance with specifications therefor, of a form approved by the Borough Attorney, in accordance with law.