Maywood

New Jersey

Borough of

Established in 1894
Departments
Calendars

**** PLEASE NOTE****

This is a preliminary agenda which may be incomplete and is subject to revision up until meeting time.

There will be complete agendas available to the public at meeting time.

 

 

WORK SESSION                                                                            MAY 12, 2015

15 PARK AVENUE                                                                            TUESDAY 7:30 PM

MAYWOOD, NJ 07607

 

“On January 2, 2015, adequate notice of this meeting pursuant to the Open Public Meetings Act has been furnished by inclusion thereof in the Annual Schedule of Meetings for 2015, which has been posted on the bulletin board at Borough Hall, filed with the Borough Clerk, faxed to the Our Town, The Record, and The Community News newspapers and distributed to all persons, if any, requesting copies of same pursuant to said Act.”

 

In case of an emergency or fire alarm you must evacuate the building by using any of the exit doors in the room.  They are immediately to my right and the double doors at the rear of the room.  Occupants must exit the building by using the staircase and not the elevator.

 

This meeting is being recorded by both video and audio and may be rebroadcast.

 

SALUTE TO THE FLAG

 

ROLL CALL

 

Members of the Governing Body present: Mayor Febre (    ) Council members Gervino (    )

DeHeer (    ) Eisenberg (    ) Messar (     ) Lindenau (    ) Morrone (    ) Borough Attorney Ronald A. Dario (  ) Borough Administrator Roberta Stern (     ) Borough Clerk Jean M. Pelligra (    )

 

 

Greg Polyniak, Borough Engineer – Monthly Engineer Report

 

 

PROCLAMATIONS, PRESENTATIONS, ETC. (If any)

 

Maywood American Legion Post #142 present to kick off their “poppy” sale.

 

Proclamation – Proclaiming the week of May 11 through May 15, 2015 as “Disabled Veterans Week”

 

Proclamation – Supporting the Click It or Ticket mobilization from May 18th through May 31st, 2015

 

 

Certificates of Recognition

 

Board of Education Teacher of the Year

Maywood Avenue School – Mrs. Genecie Camacho Azzollini

Memorial School – Mrs. Sangita Damania

 

New Jersey State Governor’s Teacher of the Year

Maywood Avenue School – Mrs. Anne Lalumia

Memorial School – Mrs. Diana Zuccaro

 

MEETING OPEN TO THE PUBLIC (FIVE MINUTE TIME FRAME)

 

 

 

 

 

 

 

 

 

 

PUBLIC HEARING ON PENDING ORDINANCES – ADOPTION OF ORDINANCES

 

ORDINANCE # 2-15

CALENDAR YEAR 2015 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.14)

 

 

Mayor Febre opened the meeting to the public for any comments or questions relative to the foregoing ordinances.

 

Council member__________ moved for the adoption(s), seconded by Council member __________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

 

BE IT RESOLVED by the Mayor and Council of the Borough of Maywood that Ordinance # 2-15 be and is passed upon second and final reading and that the Borough Clerk is hereby authorized and directed to advertise the same according to law.

 

 

CORRESPONDENCE AND REPORT OF BOROUGH CLERK

 

 

 

REPORT OF ADMINISTRATOR

 

 

 

REPORT OF ATTORNEY

 

 

 

 

COMMITTEE REPORTS

 

 

 

REPORT OF MAYOR

 

 

 

ACTION LIST ITEMS

 

 

 

RESIGNATIONS – ACCEPTANCE OF THE FOLLOWING

 

NONE

 

APPOINTMENTS – APPROVAL OF THE FOLLOWING

 

  1. Summer Recreation Program Counselors:  Matthew Cofrancesco at $8.65 per hour; Nicholas Bagnolo, David Latrella, James Latrella, Bryan Nagy, Thomas Pyrka, Tara Spendley, and Gabrielle Ulubay at $8.50 per hour; Allison Conlon, Daniel Lane, James Lane, Kristen Nagy, David Nowicki, and Jonathan Tangen at $8.38 per hour; Aftercare Counselors – Zachary Ashbury at $8.38 per hour; Art-Park Theater Camp – Kaitlyn Doherty and Eric Scardino at $8.38 per hour; Assistant Director – Alexander Fleischmann at $8.65 per hour; After Care Supervisor -Taylor Strothmann at $9.00 per hour.
  2. Swim Pool Snack Bar Staff: Kyle Rupinski, Manager $15.50 per hour; Kevin Rupinski, Assistant Manager $10.50 per hour; Taleen Demirdjian, Assistant Manager $9.00; Kaelyn Rupinski and John D’elia $8.25 per hour; Rebecca Galbreath, Meagan Harrington, Kristina Gorgone and Taryn McManus at $7.75 per hour as counter service employees.
  3. Swim Pool Employees:  David Wells as Swim Pool Manager at a salary of $13,000.00; Austin Wey as Assistant Swim Pool Manager at $8,200.00 and Michael Walker as Assistant Swim Pool Manager at a salary of $8,200.00.

 

Full Time Lifeguard/Head Swim Team Coach – Jacqueline Cormier at $9.00 per hour plus $1,500.00.

 

Full Time Lifeguard/Assistant Swim Team Coach – Christina Cusmano and Mark Tieleman at $8.25 per hour plus $800.00.

Full Time Lifeguards/Swim Instructors – Robert Farrell, Catherine Alcantara and Jennifer Antonietti at $11.00 per hour.

 

Full Time Lifeguards – Korey Kozaryn at $9.25 per hour; Francesca Farrell at $8.75 per hour; Alana Spendley at $8.50 per hour; Hart Sibug, Timothy Waanders and Michael Pacheco at $8.25 per hour.

 

Part Time Lifeguards – April Wey at $9.50 per hour; Matthew Mooney at $8.50 per hour; Megan Ciraolo, Bessi Tozluku, Kyle Kalomeris, Lauren Kreutzer, Alana Gomez, Valeria Oshepkova, Andrew Esposito, Alison Wickersheim, Patrick Waanders, and Alison Torrebka at $8.25 per hour.

 

Part Time Camp Lifeguards – Nadine McManus, Christian Valesquez and Riannon Ramirez at $8.25 per hour.

 

Substitute Lifeguards – Jake Lindenau  at $9.25 per hour; Kathleen Mooney at $8.50 per hour; Amanda Pappas, Kyle Balasny, , Guiermo Martinez, Connor McVey, Carolyn Alcantara, Tarek Alhallak, Von Deguzman at $8.25 per hour.

 

  1.  Tyler Avon, Christopher Lisi and Nicholas Keleshian, Jr. as DPW summer help at an hourly rate of $9.00 per hour.

 

 

·      All appointments are subject to the completion of all requirements set forth by the Borough.

 

Council member __________ moved the appointments, seconded by Council member __________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

COUNCIL APPROVAL OF THE FOLLOWING

 

  1. From the Rosary Society of Our Lady Queen of Peace Church – request to hold an On-Premise Draw Raffle on October 23, 2015 from 6:00 pm to 10:00 pm, at Our Lady Queen of Peace Church, 400 Maywood Avenue, Maywood, NJ  07607.
  2. Block Party on Oak Avenue from Mendez Avenue to West Fairmount Avenue to be held on July 11, 2015 from 10:00 am to 10:00 pm with a rain date of July 12, 2015, subject to the receipt of the Certificate of Insurance.

 

 

Council member __________ moved for the approval(s), seconded by Council member __________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

RESOLUTIONS BY TITLE – CONSIDERATION OF THE FOLLOWING

 

RESOLUTION # 80-15

A RESOLUTION RATIFYING AND CONFIRMING THE PURCHASE OF UMBRELLAS FOR THE MAYWOOD MUNICIPAL POOL

 

 

RESOLUTION # 81-15

AUTHORIZING FINAL PAYMENT AND CLOSEOUT FOR EAST HUNTER AVENUE AND SPRING VALLEY ROAD IMPROVEMENTS PROJECT

 

 

RESOLUTION # 82-15

RESOLUTION accepting a bid and awarding a contract to Automatic door systems, LLC for the maywood Public Library Store Front Project IN THE BOROUGH OF MAYWOOD,

COUNTY OF BERGEN, NEW JERSEY

 

 

 

Council member __________ moved for the adoptions, seconded by Council member __________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

 

INTRODUCTION OF ORDINANCES

 

ORDINANCE # 3-15

“An ordinance amending the Borough of Maywood Municipal Code so as TO REVISE chapter 169 of the MAywood code GOVERNING the fee SCHEDULE for Police Fees and Land USe Fees for the borough of maywood

 

 

 

Council member __________ moved for the introduction(s), seconded by Council member __________.

 

Mayor Febre asked for a roll call vote.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

BE IT RESOLVED by the Mayor and Council of the Borough of Maywood that Ordinance # 3-15, pass on first reading and that said Ordinance will be further considered for final passage at  a meeting of the Mayor and Council to be held on May 26, 2015 at 7:30 pm at the Borough Hall, 15 Park Avenue, Maywood, New Jersey at which time and place all persons interested therein will be given an opportunity to be heard concerning the same, and that the Borough Clerk is hereby authorized and directed to advertise the same according to law.

 

 

NEW BUSINESS

 

 

 

OLD BUSINESS

 

 

 

MISCELLANEOUS BUSINESS

 

 

 

 

 

 

CLOSED SESSION – IF APPLICABLE

 

Council member___________ made a motion to go into closed session; seconded by Council member___________

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

Closed Session Resolution #

 

Council member ______________ made a motion to return to the regular order of business; seconded by Council member____________.

 

Gervino (    ) DeHeer (    ) Eisenberg (     ) Messar (     ) Lindenau (     ) Morrone (     )

 

 

 

ADJOURNMENT

 

Council member____________ moved the meeting be adjourned; seconded by Council member

__________ and so carried at _______________p.m.

 

 

         Proclamation

 

 

            WHEREAS, the Mayor and Council of the Borough of Maywood are proud of the men and women who have served in the Armed Forces of the United States; and

 

WHEREAS, the Mayor and Council are particularly mindful of the sacrifices made by those of our Armed Forces who have suffered disabling injuries and have sacrificed their own lives in the protection of the citizens of the United States and to preserve freedom and liberty; and

 

WHEREAS, in order to benefit our disabled war veterans,  American Legion Post # 142 and the American Legion Auxiliary Unit # 142 in the Borough of Maywood will sponsor an annual poppy sale; and

 

WHEREAS, the Mayor and Council heartily support the efforts of the American Legion to benefit disabled war veterans and urges each and every resident of Maywood to assist in this program;

 

NOW, THEREFORE, BE IT RESOLVED that I, Adrian J. Febre, Mayor of the Borough of Maywood, do hereby proclaim the week of  May 11 through May 15, 2015 as “Disabled Veterans Week” in remembrance of the sacrifices which disabled veterans have made in defense of their country; and

 

BE IT FURTHER RESOLVED, that the citizens of the Borough of Maywood are hereby urged to support the annual poppy drive sponsored by the American Legion Post

# 142 and the American Legion Auxiliary Unit # 142 for the benefit of our disabled war veterans.

 

 

 

 

       Proclamation

 

 

Whereas, there were 545 motor vehicle fatalities in New Jersey in 2013; and

 

Whereas, a large percentage of the motor vehicle occupants killed in traffic crashes were not wearing a seat belt; and

 

Whereas, use of a seat belt remains the most effective way to avoid death or serious injury in a motor vehicle crash; and

 

Whereas, the National Highway Traffic Safety Administration estimates that 135,000 lives were saved by safety belt usage nationally between 1975-2000; and

 

Whereas, the State of New Jersey will participate in the nationwide Click It or Ticket seat belt mobilization from May 18 – May 31, 2015 in an effort to raise awareness and increase seat belt usage through a combination of enforcement and education; and

 

Whereas, the Division of Highway Traffic Safety has set a goal of increasing the seat belt usage rate in the state from the current level of 91% to 92%; and

 

Whereas, a further increase in seat belt usage in New Jersey will save lives on our roadways;

 

Therefore, be is resolved that the Borough of Maywood Mayor and Council declares its support for the Click It or Ticket seat belt mobilization both locally and nationally from May 18 – May 31, 2015 and pledges to increase awareness of the mobilization and the benefits of seat belt use.

 

 

 

ORDINANCE # 2-15

CALENDAR YEAR 2015 ORDINANCE TO EXCEED THE MUNICIPAL BUDGET APPROPRIATION LIMITS AND TO ESTABLISH A CAP BANK (N.J.S.A. 40A: 4-45.14)

 

      WHEREAS, the Local Government Cap Law, N.J.S. 40A: 4-45.1 et seq., provides that in the preparation of its annual budget, a municipality shall limit any increase in said budget to 1.5% unless authorized by ordinance to increase it to 3.5% over the previous year's final appropriations, subject to certain exceptions; and,

 

      WHEREAS, N.J.S.A. 40A: 4-45.15a provides that a municipality may, when authorized by ordinance, appropriate the difference between the amount of its actual final appropriation and the 3.5% percentage rate as an exception to its final appropriations in either of the next two succeeding years; and,

 

      WHEREAS, the Borough Council of the Borough of Maywood in the County of Bergen finds it advisable and necessary to increase its CY 2015 budget by up to 2.0% over the previous year's final appropriations, in the interest of promoting the health, safety and welfare of the citizens; and,

 

      WHEREAS, the Borough Council hereby determines that an additional 2.0 % increase in the budget for said year, amounting to $216,768.42 in excess of the increase in final appropriations otherwise permitted by the Local Government Cap Law, is advisable and necessary; and,

 

      WHEREAS, the Borough Council hereby determines that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years.

 

      NOW THEREFORE BE IT ORDAINED, by the Borough Council of the Borough of Maywood, in the County of Bergen, a majority of the full authorized membership of this governing body affirmatively concurring, that, in the CY 2015 budget year, the final appropriations of the Borough of Maywood shall, in accordance with this ordinance and N.J.S.A. 40A: 4-45.14, be increased by 3.50%, amounting to 379,344.74, and that the CY 2015 municipal budget for the Borough of Maywood be approved and adopted in accordance with this ordinance; and,

 

            BE IT FURTHER ORDAINED, that any amount authorized hereinabove that is not appropriated as part of the final budget shall be retained as an exception to final appropriation in either of the next two succeeding years; and,

           

      BE IT FURTHER ORDAINED, that a certified copy of this ordinance as introduced be filed with the Director of the Division of Local Government Services within 5 days of introduction; and,

 

      BE IT FURTHER ORDAINED, that a certified copy of this ordinance upon adoption, with the recorded vote included thereon, be filed with said Director within 5 days after such adoption.

 

 

 

 

RESOLUTION # 80-15

A RESOLUTION RATIFYING AND CONFIRMING THE PURCHASE OF UMBRELLAS FOR THE MAYWOOD MUNICIPAL POOL

 

            WHEREAS, a need exists within the Borough to purchase and replace the umbrellas for the Maywood Municipal Pool for the 2015 swim pool season; and

 

            WHEREAS, the cost of such umbrellas is estimated to be below the bid threshold of $36,000, but in excess of $5,400, being 15% of the bid threshold; and

 

            WHEREAS, the Borough Administrator had solicited and received price quotations; and

 

            WHEREAS, pursuant to Section 9-7 of the Code of the Borough of Maywood, purchases in excess of $7,500 require Mayor and Council approval;

 

            NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, Bergen County, New Jersey, that the Borough Administrator is hereby authorized to purchase, and to sign and issue purchase orders for the umbrellas to be used at the Maywood Municipal Pool for the sum of  $ 8,800.00,  payable to Umbrella Doctor, 23 No. Mortimer Avenue, Elmsford, NY 10523, pursuant to the price quotations received from Umbrella Doctor whose response was most advantageous to the Borough, price and other factors considered.

 

 

RESOLUTION # 81-15

AUTHORIZING FINAL PAYMENT AND CLOSEOUT FOR EAST HUNTER AVENUE AND SPRING VALLEY ROAD IMPROVEMENTS PROJECT

 

            BE IT RESOLVED, by the Mayor and Council of the Borough of Maywood, Bergen County, New Jersey that the contract for the     East Hunter Avenue (NJDOT Funded) and Spring Valley Road Improvements Project was constructed by AJM Contractors, Inc. of 300 Kuller Road, Clifton, NJ 07011 in accordance with the Plans and Specifications and any approved Change Orders, as directed by the Borough Engineer.  The Contractor having supplied a 25% Guarantee Bond for a period of two (2) years from December 1, 2014. The said construction is hereby accepted and final payment in the amount of Nine Thousand Six Hundred Sixty Nine Dollars and Fifty Six Cents ($9,669.56) is hereby approved.

 

This Resolution shall take effect immediately.

 

 

 

RESOLUTION # 82-15

RESOLUTION accepting a bid and awarding a contract to Automatic door systems, LLC for the maywood Public Library Store Front Project IN THE BOROUGH OF MAYWOOD,

COUNTY OF BERGEN, NEW JERSEY

 

WHEREAS, one (1) sealed bid was received in response to the Request for Bids related to the Maywood Public Library Store Front renovation project, specially enumerated as the  Maywood Public Library Store Front replacement” contract ; and

 

WHEREAS, the bid of Automatic Door Systems, LLC of North Arlington for the amount of $59,785.00 was made pursuant to the advertisement and was compliant with the specifications and terms of the advertisement ; and

 

WHEREAS, the bid of Automatic Door Systems, LLC of North Arlington was reviewed by Arcari and Iovino, architects for the Maywood Public Library Store Front renovation project, who found such bid to be compliant with the specification, within the estimated cost projections and found the contractor to be a responsible bidder.

 

NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Maywood, County of Bergen, State of New Jersey  accepts and awards as the sole responsible bidder the contract enumerated in the advertisement for “Maywood Public Library Store Front replacement” to Automatic Door Systems, LLC of North Arlington; and

 

BE IT FURTHER RESOLVED that the Mayor, Borough Administrator and/or Borough Chief Financial Officer be and he is hereby authorized and directed to execute, and the Borough Clerk, is directed to attest to any documents necessary to accept the bid and contract with Automatic Door Systems, LLC of North Arlington for the amount of $59,785.00 for the Maywood Public Library Store Front renovation pursuant to the terms of bid specifications and submitted bid.

 

BE IT Further RESOLVED, that the Borough Chief Financial Officer certifies that the funds for such contract are available; and

 

BE IT Further RESOLVED, that a copy of the within resolution together with a copy of the Agreement be on file in the Office of the Borough Clerk and be available for public inspection during regular business hours and pursuant to the laws of the State of New Jersey, County of Bergen and Borough of Maywood; and

 

 

 

ORDINANCE # 3-15

“An ordinance amending the Borough of Maywood Municipal Code so as TO REVISE chapter 169 of the MAywood code GOVERNING the fee SCHEDULE for Police Fees and Land USe Fees for the borough of maywood

 

BE IT ORDAINED BY THE BOROUGH COUNCIL OF THE BOROUGH OF

MAYWOOD, IN THE COUNTY OF BERGEN AND STATE OF NEW JERSEY, AS

FOLLOWS:

 

WHEREAS, Borough of Maywood Code Chapter 169 sets forth the schedule of fees for the Borough of Maywood; and

 

WHEREAS, the Mayor and Council of the Borough of Maywood, wish to amend and update the Police Fees, in particular the fees charged for the private use of police officers and their vehicles in security details; and

 

WHEREAS, the Mayor and Council of the Borough of Maywood, wish to amend and update the Land Use Fees, in particular by adding a fee charged for the informal review of proposed projects within the Borough; and

 

NOW, THEREFORE, BE IT ORDAINED by the Mayor and Council of the Borough of Maywood, County of Bergen, State of New Jersey, as follows:

 

Section 1: Chapter 169 of the Borough of Maywood Code is amended for the section entitled “Police Fees” and the fees for “Police vehicle, providing police vehicle in response to private request” shall reflect the following language:

 

Police vehicle, providing police vehicle in response to private request

$120.00 per hour, in addition to cost of the   police officer assigned to the vehicle at the fee set forth herein  

 

Section 2: Chapter 169 of the Borough of Maywood Code is amended for the section entitled “Land Use Fees” by adding subsection G of section II entitled “Miscellaneous fees” to provide for a fee for the informal review of projects within the Borough. As such, subchapter II “Miscellaneous fees” is amended by adding the following language:

           

            G. Informal Review Fee                      $300.00

 

Section 3: Severability

      

       If any sentence, section, clause or other portion of this ordinance, or the application thereof to any person or circumstance, shall for any reason be determined by a court of jurisdiction to be invalid, such judgment shall not affect, impair or repeal the remainder of this ordinance.

 

Section 4: Inconsistency

 

            All ordinances or parts thereof inconsistent herewith, are hereby repealed to the extent of such inconsistency.

 

Section 5: Effective Date

 

This ordinance shall take effect immediately upon passage and publication as required by law.